Office of the City Clerk:

The City Clerks Office is the administrative hub for the City of Vaughan. It provides information services to City Council, committees, boards, all City departments and City citizens. Services Include:

• Accurate recording of proceedings conducted by City Council, committees and public hearings.
• Ensuring that the Rules of Order are followed at such proceedings.
• Distribution of information to City Council, members of the public and various levels of government.
• Conducting orderly and democratic elections every four years.
• Providing records management services including storage and retrieval of records pursuant to the Municipal Freedom of Information and Protection of Privacy Act.
• Issuance of marriage licenses and various other business licenses and permits.
• Granting of minor variances and consents pursuant to the Planning Act (Committee of Adjustment).
• Maintaining insurance coverage for buildings and lands owned by the City.
• Mailroom and courier services.
• Registration of Birth/Death Certificates

TOTAL FULL TIME STAFF: 27
TOTAL PART-TIME: 4

STRUCTURE AND FUNCTION

The Clerks Department is made up of 5 sections: (See Organizational Chart)

COUNCIL SECRETARIAT:

The Council Secretariat section of the Clerk's Department provides secretarial and support services to Council, Council Committees and Advisory Committees, by attending the meetings, and by preparing and distributing all agendas, minutes and meeting information.

back